Our policy concerning privacy

Effective date 1 June 2023

This Privacy Policy explains how KLL Management, trading under the legal entity KLL Ltd, collects, uses, and protects personal data obtained from visitors to our website. We are committed to safeguarding your privacy and ensuring that your personal information is handled securely and in compliance with applicable data protection laws. Please read this Privacy Policy carefully to understand our practices regarding the collection, use, and disclosure of your personal data.

Collection of Personal Data

We may collect and process certain personal data about you when you visit our website or interact with us. The types of personal data we may collect include:

• Contact information (such as your name, email address, phone number)
• Information you provide when contacting us or submitting inquiries
• Information provided in connection with rental or property management services
• Any other information you choose to provide voluntarily

Use of Personal Data

We may use the personal data we collect for the following purposes:

• To respond to your inquiries and provide you with requested information or services
• To manage and administer our website and improve its functionality
• To communicate with you regarding updates, promotions, or other information related to our services, if you have opted to receive such communications
• To comply with legal obligations, regulatory requirements, or enforceable governmental requests
• To protect our rights, privacy, safety, or property, and those of our customers and other individuals

Legal Basis for Processing Personal Data

We will only process your personal data when we have a legal basis to do so. The legal bases for processing may include:

• The necessity of processing for the performance of a contract with you or for the implementation of pre-contractual measures
• Compliance with legal obligations to which we are subject
• Your explicit consent, where applicable and provided by you
• Legitimate interests pursued by us or by a third party, except where such interests are overridden by your rights and interests

Disclosure of Personal Data

We may share your personal data with certain third parties in the following circumstances:

• Service providers We may engage third-party service providers to assist us in providing and maintaining our website or to perform services on our behalf. These providers are contractually obligated to handle your personal data in a secure and confidential manner and are prohibited from using it for any other purpose.
• Legal requirements We may disclose your personal data if required to do so by law, regulation, or legal process, or in response to a valid and enforceable governmental request.

International Data Transfers

As part of our operations, we may need to transfer your personal data to recipients located in countries outside the United Kingdom. When such transfers occur, we will ensure that appropriate safeguards are in place to protect your personal data in accordance with applicable data protection laws.

Data Retention

We will retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including any legal, accounting, or reporting requirements. The specific retention period may vary depending on the nature of the personal data and the purposes for which it is processed.

Data Security

We have implemented appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, misuse, alteration, or destruction. These measures are designed to ensure the security, confidentiality, and integrity of your personal data.

Your Rights

You have certain rights regarding your personal data, which may include the right to:

• Access and obtain a copy of your personal data
• Rectify inaccurate or incomplete personal data
• Object to the processing of your personal data in certain circumstances
• Restrict the processing of your personal data under certain conditions
• Request the erasure of your personal data in certain situations
• Receive your personal data in a structured, commonly used, and machine-readable format (data portability)
• Withdraw consent, where applicable and provided by you

To exercise your rights or if you have any questions or concerns about the processing of your personal data, please contact us using this form.

Updates to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. The updated version will be indicated by the “Effective date” at the top of this page. We recommend that you review this policy periodically to stay informed about how we collect, use, and protect your personal data.

Contact Us

If you have any questions, comments, or requests regarding this Privacy Policy or our privacy practices, please get in touch using our contact form.

By using our website or providing your personal data to us, you consent to the collection, use, and disclosure of your personal data as described in this Privacy Policy.

Last updated 1 June 2023